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Minutes for March 16, 2006
Attendance:
Present: Anne Banet
Valla Ann Bolovschak
Gilbert Campbell
Wayne Estopinal
Scott Wood for James Garner
Elmer Hoehn
Steve Knowles
Pat Leist
Brian Kaluzny for John Minta
Jane Sarles
Mayor Rob Waiz
Absent: Phillip Hendershot
Also present: Rick Dickman, Greenway Coordinator, Matt Schueler,
Army Corps of Engineers and Chester Hicks City of Jeffersonville
The meeting was called to order by Jane Sarles at 12:00 PM
UNFINISHED BUSINESS
Minutes of Previous Meeting:
A motion was made by Valla Ann and seconded by Wayne Estopinal to
accept the minutes of February 2nd, 2006. The motion passed unanimously.
Treasurers Report:
Pat Leist reported that as of January 31, 2006 the balance in the
Money Market account was 103,748.26 and the balance of the checking
account was 9386.78.
Wayne Estopinal made a motion and seconded by Ann Banet to approve
claims 664, 665 and 666. The motion passed unanimously.
An amended budget was proposed for the remainder of 2006 and was
presented to the Commission. Pat reported that the income to the
Commission will be $10,000 from each of the three communities for
a total of $30,000. After explaining the proposed budget Wayne Estopinal
made a motion to approve the budget which was seconded by Anne Banet
the motioned carried unanimously. (A copy of the budget is attached
to the end of this document.
Rick reported that the Steering Committee reviewed the proposed
budget and recommended that a small amount ($1,000) be set aside
to defray costs associated with out of pocket expenditures of Commission
members. Rick reported that the Steering Committee recommended that
a policy be approved to allow reimbursement of these expenditures
up to $50 could be approved with a claim submitted to the Commission
and that any amount over $50 dollars would require advance approval
by the Commission. Pat Explained that documentation would be required
for any submittal. Valla Ann asked if the policy could be made retroactive
to the first of the year. Wayne Estopinal made a motion that the
Commission adopt the recommendation of the Steering Committee and
make it retroactive beginning January 1, 2006, he added that the
approval for any expenditure over $50 dollars could also be approved
by the Steering Committee in advance, all claims would still be
approved by the Commission with the proper documentation, the motion
was seconded by Scott Wood, the motion passed unanimously.
Pat Leist also reported that the previous Treasurer Phyllis Baker
has given all of the remaining paperwork associated with her term
as Treasurer of the Commission. Pat reported to the Commission that
Phyllis had surgery and was previously unable to submit all the
paperwork in a timely manner, this gap as been about one year.
Rick reported that he has submitted an invoice to each community
asking for the annual contribution of $10,000.
New Albany:
· Matt reported on items in the activity sheets
· Sasaki is waiting on the final design of the project in the bank
stabilization area
· The city is proceeding with the necessary legal work and appraisals
to verify the ownership and the potential value of the city’s
land.
· Matt reported that the park benches are still be investigated
as a cost share item
· The current roadway in New Albany has a crack with a noticeable
erosion situation – this event is being studied by the COE
and its issue with the present project will require additional construction
on part or the project area. It is possible that the erosion issue
can be accomplished as a separate issue. Cost sharing is a concern.
The authority for the Corps to participate is necessary.
· Matt estimated that the cost could be as high as 1.5 million dollars·
Scott Wood reported that he had no contact with DNR & the SHPO
yet
· Legal work and appraisals are pendingJeffersonville:
· Matt reported on the activity sheet
· Mayor Waiz stated that the INDOT funding has bee transferred to
the escrow account
· Matt said the contract can be awarded
· Mayor Waiz indicated that the contractor can begin immediately
after Thunder over Louisville
· Preparations are underway for the groundbreaking 11 AM on the
22nd of MarchCommission Comments:
Pat reported that the steering committee met with Troy McCormick
and proposed an agreement of 25 dollars per month hosting and 75
dollars per hour for design, which would allow the Greenway website
to be reinstituted.
Valla Ann made a motion to allow Jane to sign the agreement which
was seconded by Elmer Hoehn the motion passed unanimously.
Valla Ann stated she has been appointed to a panel discussing how
to promote Indiana trailways and trail development. This panel will
meet at least 4 times a year in Indianapolis.
Administrative Issues:
The Steering Committee will meet April 13, 2006 at 4:00 p.m. at
the Convention and Tourism Bureau. The next regular Commission meeting
will be April 20, 2006 at noon.
Adjournment: The meeting was adjourned at 1:11 PM.
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